Assessors & Appraisers
Certify on time, with the team you have.
Deeds into CAMA without keying, exemptions filed online and audited, and every taxpayer question in one queue.
“Alltus reduced the rate of errors in our deeds processing by 20x.”
Sound familiar?
Is deed season still a typing season?
Valuable staff spend all day hand‑keying deed documents.
Do taxpayers still have to come to the counter to finish an application?
Homestead forms arrive incomplete, or are complex enough that taxpayers tie up your front desk with questions.
When was the last time an approved exemption was checked again?
Your staff coordinate across multiple vendors to audit exemptions and keep your tax roll protected.
How many taxpayer emails did your office get last month?
If it’s a guess, the work lives in personal inboxes, where nobody tracks what was answered or dropped.
Deeds Automation
Turn data entry into data review
Recorded documents come over from the Clerk, get matched to the right parcel, and land in your CAMA as fields to check instead of fields to type.
What it does for your office
Documents arrive on their own
Deeds and recorded documents import from the Clerk’s office automatically. Nobody downloads, renames or re-files anything.
Parcels automatically matched to your CAMA
The match weighs prior ownership, parcel number, situs address and legal description together. A misspelling, a wrong abstract number, or an error carried forward for years does not break it.
99%+ accurate AI data extraction
AI reads the fields off every recorded document with 99%+ accuracy, including handwriting and exhibits scanned and rescanned until they need a magnifying glass.
Flags what it isn’t sure of
When something does not add up, the document comes to a person with the system’s best match and the reason it is unsure. Your staff decide.
Digital workflows with your GIS team
Deeds that need a mapping review route to your GIS team in a digital workflow, so nothing waits on email or a paper handoff.
Works inside the CAMA you already run
50+ integrations. No migration, no conversion project, no new system for your team to learn.
Certification does not move. Deeds Automation is how an office that just lost its deed technician still certifies on time.
99%+
accuracy
Up to 8x
faster
20x
fewer errors
Forms
Exemption forms your taxpayers can finish without coming in
Every exemption form asks the state’s questions in the state’s words. That is why people give up and drive to your counter. Alltus Forms asks the same questions in the words taxpayers already use, one at a time, and only the ones that apply to them.
Was this your main home on January 1?
Yes, it's been our home since last March.
Replacing line 7a of form DR-501
What it does for your office
Plain questions anyone can answer
“Do you live in this home?” instead of a statutory citation. Conditional logic means a taxpayer only sees the questions their own answers call for, so a long form becomes a short one.
Prefilled from your records
People confirm what you already know instead of retyping it.
Paper and walk-ins join the same queue
With the image reader add-on, anything handed across your counter or mailed in gets scanned and joins your online submissions in one queue, with the same AI extraction writing the data into your CAMA. Online and paper stop being two different workflows.
One queue to review and approve
Every application lands in one place. Staff verify the details, see the existing CAMA data for the parcel alongside the submission, and approve.
Request evidence in one click
The taxpayer gets a plain-language request and uploads straight back into the same application. No separate letter, no new case, no wondering whether it came back.
Approved straight into your CAMA
Approved applications go straight in. No re-keying, no export, no batch job.
Eligibility checked the moment it’s filed
Every form runs through Exemption Audit at submission. Duplicate homestead, deceased owner, residence that does not match. You see it before you grant it, not in next year’s audit.
Checking eligibility at the time of filing has meant a second vendor, a second contract, and staff hours spent on records research for applications that were always going to be approved. With Alltus it is part of the form. One vendor, one workflow, and the ineligible ones never reach your roll in the first place.
2 to 4x
faster processing for staff
50+
integrations to systems of record
Zero
paper to rekey
Exemption Audit
An accurate roll, without the extra staff
An exemption gets approved, keyed, and then never checked again. Exemption Audit finds the ones that no longer qualify, hands your team the evidence to act, and carries every case from flag to final decision in one place.
Applicant deceased
Evidence attached, ready for a decision.
What it does for your office
Every exemption checked, not just new ones
Deceased owner, duplicate homestead, an owner who moved out, a rental, an address that does not match.
Only exceptions reach your list
Only exceptions do, each one carrying every reason and the source behind each reason.
Clear or cancel hundreds at once
Clear, cancel, or send a request for more information in bulk.
Every decision stays on the record
The full history of checks, letters and decisions, ready to post to your CAMA and ready to back you up if an owner protests.
Set up around your rules
No two offices weigh evidence the same way, so the flags get set up against your exemption types before the first audit runs. Not a black box.
When an exemption stays on a property that no longer qualifies, every other homeowner makes up the difference. School districts, cities and counties lose revenue, and the honest taxpayer picks up the check. An accurate roll recovers what is owed, keeps the burden fair, and gives taxpayers a reason to trust the process.
10B+
data points checked against each exemption
5,000+
exemptions audited in about two minutes
Up to 100%
of your roll
Hours
for an audit that used to take weeks
Front Desk
Every taxpayer question in one queue, answered in their language, at any hour
Exemption deadlines and value notices do not generate questions between 8 and 5. Front Desk gives every taxpayer an answer whenever they ask, and gives your office a record of every one.
Maria Lopez
(352) 555-0148 · Spanish
Su factura de 2025 para 1420 Oak St es de $2,418.60 y vence el 30 de noviembre.
What it does for your office
Answers 24/7
A taxpayer asking at 11pm on a Sunday whether they still qualify gets a real answer, not a form to fill in on Monday.
60+ languages, both directions
Taxpayers ask in their own language and are answered in it.
Routed to the right department
Residential, commercial, BPP, exemptions, mapping, appeals. No one on your staff spends the morning forwarding.
Tracked until it’s resolved
Every conversation gets a reference number. When someone calls to ask whether you received their paperwork, anyone on your team can answer in seconds.
Answers from your office, not the internet
General questions are answered only from the knowledge base your office controls. Questions about a specific property, bill or application are answered from your system of record. Nothing is scraped.
Redirects requests meant for other offices
Ever get a call or an email that was meant for the Tax Collector? Front Desk recognizes it and sends the taxpayer to the right office, instead of your staff explaining that they have the wrong number.
Connected to your CAMA
50+ systems, so answers about a specific parcel come from the record rather than from a person looking it up.
Your staff stay in control
Responses require approval before anything is sent. Leadership gets the volume and response-time data to defend the decision.
Add our Front Desk queuing system
For the full Front Desk experience, add our ticket queuing system to enhance your in-office front desk operations.
In most assessment offices, 60 to 70% of inbound questions are routine. The person who has answered them for thirty years should be able to take a vacation.
“Front Desk opened up my visibility to emails. We’d be getting 800 to 1,200 a month and I never had visibility before.”
“Front Desk has been great, freeing our team from 17,000 emails in the inbox down to a little less.”
NewThe all-in-one homestead exemption suite
Forms, Exemption Audit and Front Desk, working as one system
Most offices run exemptions across multiple vendors that have never spoken to each other. Here they are one workflow.
01The taxpayer files in plain language.
Simple questions anyone can answer, prefilled with what you already know. Walk-ins and mailed forms get scanned into the same queue.
02Every application is scored for eligibility as it is submitted.
Duplicate homestead, deceased owner, a residence that does not match. You find out before you grant it, not in next year’s audit.
03The whole roll is audited on the frequency you choose.
Continuously, annually, or in cohorts across a multi-year cycle. Your exemption types, your rules, your schedule.
04Front Desk answers exemption status questions by phone, email, or chat.
Front Desk answers “did you get my application?” and “am I approved?” from the record itself, in their language, at any hour.
05Responses to a request for evidence file themselves.
When a taxpayer emails documents back, Front Desk opens their application and attaches them to it. No one matches a PDF to a file by hand.
Finally, one solution.
Fewer vendors to manage and pay. Taxpayers who can finish an application and find out where it stands. And staff working in modern, connected software instead of between systems that do not talk.
Williamson CAD leverages AI to streamline its deeds processing
Read case study