Clerks & Recorders
Less typing at the desk. Less waiting at the counter.
Documents arrive pre-indexed in the system you already use. Phone, email, chat and counter questions land in one queue.
“This was the best software implementation our county has worked on.”
Sound familiar?
Is your team still keying every recorded document?
Staff type the same grantor, grantee and legal description fields off every filing, then verify them again.
Are your best people stuck typing instead of helping residents?
Hours of data entry leave less time for the counter, the phones and the people waiting on an answer.
How many calls a day ask about fees, copies or hours?
The same questions arrive by phone, email and at the counter, and each one pulls a clerk away from recording.
Can anyone see every request your office got last week?
Copy requests and record questions sit in personal inboxes and voicemail, with no record of what was answered.
Auto-Indexing
Automated indexing with 99%+ accuracy
Every recorded document arrives already indexed in the recording system your team uses today. Your staff verify instead of typing, and the record keeps pace with recording.
What it does for your office
The AI reads every recorded document
As documents are recorded, the AI fills in every field: grantor and grantee names, legal description, instrument number, dates, and any fields your county requires.
Your team verifies, not types
Filled-in documents go straight to the verification queue in the recording system your staff already use. Nothing becomes part of the official record without a person’s sign-off.
Your county’s rules are built in
Required fields, formats, document types and field-to-field rules are set up for your county. A deed without a legal description can’t move forward.
99.5% accuracy, not OCR guesswork
OCR in a typical clerk system gets about half the fields right. Alltus reaches 99.5% field accuracy, so your team checks exceptions instead of rekeying.
More accurate every month
Machine learning keeps improving accuracy as your team verifies, with no retraining project on your side.
No new software to learn
Auto-Indexing works in the background inside the land record management system your team already uses.
Indexed within about 5 minutes
AI indexing finishes within about five minutes of recording. No waiting overnight, or longer, for a vendor to index your documents.
Live in about five weeks
The Alltus team connects to your recording system, sets up your document types and rules, and runs alongside your current process until the results match how your office indexes.
When indexing runs on its own, your clerks move from the keyboard to the work that needs them: higher-value projects, and the residents standing at the counter.
99.5%
field accuracy on recorded documents
1 step
instead of two: your team verifies, the AI indexes
0
fields keyed by hand
~3–5 minutes
turnaround time for AI indexing
Front Desk
Every recording question in one queue, answered at any hour
Recording fees, copy requests and “was my deed recorded?” arrive by phone, email, chat and at the counter. Front Desk answers the routine ones around the clock and gives your office a record of every request.
Maria Lopez
(352) 555-0148 · Spanish
Su factura de 2025 para 1420 Oak St es de $2,418.60 y vence el 30 de noviembre.
What it does for your office
Answers 24/7
A resident or title examiner asking at night about recording fees or document requirements gets a real answer, not voicemail.
60+ languages, both directions
Residents ask in their own language and are answered in it.
Routed to the right desk
Each request reaches the team that handles it, whether that’s recording, copies or records search, without anyone forwarding it.
Tracked until it’s resolved
Every conversation gets a reference number. When someone calls to ask about their request, anyone on your team can answer in seconds.
Answers from your office, not the internet
General questions about fees, payment, document requirements and hours are answered only from the knowledge base your office controls. Nothing is scraped.
Redirects requests meant for other offices
Questions meant for the assessor or tax collector are recognized and sent to the right office, instead of your staff explaining that they have the wrong number.
Your staff stay in control
Anything that needs a staff decision goes to your team with the full conversation attached, so no one has to ask the resident to start over.
Add our Front Desk queuing system
For the full Front Desk experience, add our ticket queuing system to enhance your in-office front desk operations.
Every routine question Front Desk answers is one less interruption at the counter, and one more hour your clerks spend on the record.
24/7
coverage
60+
languages
5
communication channels in one queue
0
requests left unlogged
Hays County, Texas finds significant efficiency improvements with Alltus Auto-Indexing
Read case study